Business systems

Systems that take routine work off your team.

When information sits in several places, someone spends their week copying it between them. We connect those systems and automate the routine steps.

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Workflow walkthroughs

See the work, not just the labels.

Short illustrative walkthroughs of the operational problems we help solve. Every system is shaped around your process, tools and approval points.

An illustrative supplier invoice is matched against its purchase order, sent to a reviewer when quantities differ and stored as an approved accounting draft.

Illustrative workflow. It shows the kind of review trail we can build, not a client project or result.

Finance ops

Invoice automation that keeps the check visible

An invoice and its purchase order live apart, so the exception is easy to miss.

Explore the workflow
  • Reads the invoice and approved order from their source records
  • Compares quantities and prices before payment approval
  • Routes only exceptions to a person with the evidence attached
  • Email
  • Document workflow
  • Accounting system
Discuss your invoice process
An illustrative reception call moves from a caller request through diary checks to a confirmed booking, with an exception handed to a person.

Illustrative workflow. It shows a routine request being checked, recorded and handed over when judgement is needed.

Customer operations

An AI receptionist that knows when to hand over

Routine booking calls compete with the person already helping the customer in front of them.

Explore the workflow
  • Checks availability against the live diary
  • Captures routine booking details in one clear record
  • Hands unusual requests to the right person with the context attached
  • Phone
  • Calendar
  • Customer record
Discuss your front desk
An illustrative concrete delivery record moves from an order and site docket mismatch through checked source records to a human review queue.

Illustrative workflow. It shows how connected records can make a material variance visible before approval.

Construction operations

Materials records checked before they reach site

The order, delivery docket and supplier bill disagree, and someone has to spot it before it becomes a cost.

Explore the workflow
  • Brings the order, site docket and supplier bill into one checked record
  • Moves routine matches forward with their source evidence
  • Sends material differences to the person who can resolve them
  • Purchase orders
  • Site records
  • Supplier bills
Discuss your materials process

Operational patterns

Explore the work by need.

Use the filters to narrow the library to the work closest to yours.

5 workflows

Example sales workflow
SalesExample build

Inbound leads researched before you reply

Good enquiries going cold while someone works out who they are.

Explore the workflow
  • Looks up the company and the contact
  • Scores them against your best clients
  • Briefs the owner before they ring
  • Web form
  • CRM
  • Enrichment
Discuss a similar project
Example leadership workflow
LeadershipExample build

A board pack ready for your review

Two days a month rebuilding the same report from the same places.

Explore the workflow
  • Gathers the recurring figures
  • Shows what moved since last month
  • Leaves the commentary to you
  • Finance system
  • Scheduled report
  • Dashboard
Discuss a similar project
Example admin workflow
AdminExample build

Quotes and contracts, generated and tracked

Contracts copied from an old file, then chased through email.

Explore the workflow
  • Builds the document from live record data
  • Sends it for signature on its own
  • Updates the record once it’s signed
  • CRM
  • E-signature
  • Storage
Discuss a similar project
Example risk & quality workflow
Risk & qualityExample build

Routine checks with a clear audit trail

Checks that only happen when someone remembers them.

Explore the workflow
  • Runs on a fixed schedule
  • Keeps a record you can show an auditor
  • Sends exceptions to a named owner
  • Source systems
  • Rules engine
  • Alerting
Discuss a similar project
Example people operations workflow
People operationsExample build

Staff rotas checked before cover is confirmed

A shift swap can leave a gap when hours, skills and available cover are checked in different places.

Explore the workflow
  • Checks each request against contracted hours and live cover
  • Makes the approval and the remaining exception visible
  • Keeps the manager in charge of unusual decisions
  • Rota
  • HR records
  • Manager review
Discuss your rota process

Solution Finder by Provect

Don’t see your problem here?

Pick what’s slowing you down and answer a few quick questions. The Solution Finder prepares a Provect Blueprint we can discuss on a call.

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Capabilities

What we build for businesses.

A project might use one of these or several, from a single workflow to a set of connected systems.

Connect your systems

Integrations move information between the tools your team already uses, so nobody has to re-type it.

Integrations · Workflow automation

Put knowledge to work

Assistants find relevant information in your documents and draft answers with sources for review.

Knowledge retrieval · AI assistants

Make operations visible

Dashboards and reporting turn scattered records into a clear view of progress and exceptions.

Data pipelines · Business intelligence

Fill the gaps with custom software

Applications, automation and AI where each one earns its place, with a person approving the decisions that matter.

Custom applications · Applied AI

For academic researchers

Research technology built around your methods.

We also build study applications, data systems, LLM evaluation tools and computational workflows for academic research teams.

Explore research technology →

Next step

Talk to the people who’d build it.

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